Records Management at the Heart of Business Processes: Validate, Protect, Operate and Maintain the Information in the Digital Environment

Records and information management is essential in the digital era to handle vast amounts of information, business process dematerialization, and legal and regulatory obligations. This book provides principles, standards, procedures, and best practices for creating authoritative records and long-term conservation.

Format: Hardback
Length: 244 pages
Publication date: 25 June 2021
Publisher: ISTE Press Ltd - Elsevier Inc

In the ever-evolving digital landscape, records and information management emerge as vital tools to navigate the vast expanse of information, the widespread dematerialization of business processes, and the proliferation of legal and regulatory obligations. This comprehensive handbook provides a comprehensive framework for the creation of authoritative records and their long-term preservation, encompassing principles, standards, procedures, and best practices.

The digital era has brought about a remarkable transformation in the way we manage records and information. With the advent of digital technologies, the volume of information we are dealing with has skyrocketed, making it increasingly challenging to organize, store, and retrieve data efficiently. Moreover, the rapid pace of change in business processes and the emergence of new regulations have further complicated the management of records.

To address these challenges, records and information management play a crucial role in ensuring the integrity, accuracy, and reliability of information. It involves the systematic creation, organization, storage, and retrieval of records, as well as the management of their retention and disposal. By adhering to established principles, standards, and procedures, organizations can ensure that their records are accurate, accessible, and secure, meeting the requirements of legal and regulatory obligations.

One of the key principles of records and information management is the concept of authority. Authority refers to the legal or regulatory basis for the creation, maintenance, and use of records. It ensures that records are created and maintained in accordance with the relevant laws, regulations, and policies, and that they are used for the intended purpose.

Another important aspect of records and information management is the establishment of clear retention schedules. Retention schedules determine the duration for which records must be retained and disposed of, based on their importance, legal requirements, and business needs. By implementing effective retention schedules, organizations can optimize their storage resources, reduce costs, and minimize the risk of legal or regulatory compliance issues.

In addition to principles and standards, records and information management also involves the use of procedures and best practices. Procedures provide a structured approach to record creation, organization, storage, and retrieval, while best practices guide organizations in implementing effective records management practices. These practices include the use of metadata, the classification of records, and the implementation of digital preservation strategies.

Metadata is a critical component of records and information management. It refers to the descriptive information that accompanies records, such as the title, author, date, and subject matter. Metadata provides context and enhances the searchability and retrieval of records, making it easier for organizations to locate and use information.

The classification of records is another important aspect of records and information management. It involves categorizing records based on their content, purpose, and retention period. By classifying records, organizations can optimize their storage and retrieval processes, reducing the risk of misfiling and loss.

Digital preservation is a crucial aspect of records and information management in the digital age. It involves the preservation of digital records and information for future generations, ensuring that they are accessible and usable even as technology evolves. Digital preservation strategies include the use of digital archiving, backup, and restoration techniques, as well as the implementation of metadata standards and preservation policies.

In conclusion, records and information management is a critical component of the digital environment. It allows organizations to navigate the vast expanse of information, manage the dematerialization of business processes, and comply with legal and regulatory obligations. By adhering to established principles, standards, procedures, and best practices, organizations can ensure the integrity, accuracy, and reliability of their records, meeting the requirements of legal and regulatory obligations.

Weight: 516g
Dimension: 161 x 239 x 21 (mm)
ISBN-13: 9781785480430